AP Automation Software for Grocery

Modernize your grocery store’s invoices, approvals, and payments with enterprise-grade AP automation.

  • Earn Cash Back on Your Spend
  • AI Learns Your AP Process & Automatically Codes to Your GL
  • Works Seamlessly With Your Accounting Platform of Choice
  • Route Every Invoice to the Right Approvers & Assign for Payment
  • Capture Everything Down to the Line Item

Our single, integrated platform is powered by best-in-class AI so you can spend less time on AP and more time moving jobs from in progress to completion.

Trusted by

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Automate Your Invoices From Loading Dock to ERP

Invoice Automation

Invoice Automation

Digitize invoices automatically with industry-leading AI machine learning.

Payment Automation


Schedule payments via check, ACH, or Ottimate vCard and earn cash back.


The Ottimate Card

Replace paper checks with virtual cards for faster, safer payments.

Document Storage

Document Storage

Every invoice is searchable and secure in your new digital filing cabinet.

How Does Ottimate Work?

Invoice Software for Grocery Stores

Eliminate 90% of
Paper Invoices

Only Ottimate goes a step further with Vendor Connections, a revolutionary way to get the equivalent of EDI invoices from vendors — even if they don’t offer it.

Ottimate automatically tags each line item with the proper GL code, helping you review and approve invoices 80% faster.

A distribution center for your costs

Allocate your spend precisely with just a few clicks. Split any item between locations or departments to prepare your invoices for seamless accounting export.

Support complex workflows with Advanced Approval Routing

Need to send invoices to third parties or central locations for approval? Create custom rules using any data field that appears on an invoice:

  • Vendor
  • Department
  • Location
  • GL Account
  • Min / Max Total
  • Method Received

“Our grocery clients are short-handed everywhere right now. They needed a way to receive, process, and pay invoices without the staff they used to have. Ottimate has been perfect. Invoices and approvals are digitized beautifully and we’ve been able to cut document storage almost completely.”

Lance Nieland

CPA & Partner,
Retail Financial Services


Pay vendors at the speed of light

Ottimate lets you initiate bill payments via check, ACH transfer, or virtual cards, which earn competitive cash back

  • Schedule any invoice payment
  • No more mailing checks or late payments
  • Auto-Pay recurring expenses like utilities
  • and rental fees

Store everything in your digital filing cabinet

Ottimate stores a digital copy of each invoice, alongside a full audit trail of approvals, edits, and payments, in one centralized and searchable system.

The Ottimate Card

Issue and control your own expense cards

Ottimate lets you issue virtual and physical debit cards to employees, departments, and properties in a single click. No credit approval or underwriting necessary.

Virtual Card

Replace petty cash and reimbursements with pre-approved expense cards you can use for:

  • Recurring and one-off business expenses
  • Mileage reimbursement and fuel costs
  • Subscriptions, licenses, and utilities
  • Corporate and property-level expenses
  • Travel & Entertainment

Ottimate Integrates With Your Accounting Platform

Seamlessly connect your AP data with the technology you’re already using.

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Spend More Time on What Matters and Less Time on AP Processes.