Customer Story | Fast Casual
MIXT Creates a Healthier Back Office with Ottimate
“With Ottimate, we’ve been able to automate almost the entire AP process and get incredibly granular data that informs and improves all of our purchasing, costing, and accounts payable decisions“
Founding
Invoices/month
Tech
Restaurant 365
After a conversation about the lack of healthy, high-quality casual dining options in their area, David and Leslie Silverglide had an idea: to start a restaurant of their own. With a plan to combine healthy food with healthy business practices, they set out to build a new type of quick service dining experience — all leading to the creation of MIXT.
The Challenge
MIXT processes hundreds of invoices each week. For several years, the MIXT team would code and enter each invoice by hand. This manual accounts payable (AP) workflow required the work of two full-time employees and was overall expensive, time consuming, and prone to errors.
The MIXT team knew they needed a better system — one that would take less time, create more accurate and intelligent reports, and free up employees to focus on its core business.
The Solution
When the MIXT team found Ottimate, their AP process was transformed.
Ottimate helps automate MIXT’s workflows by digitizing its invoices and extracting information that syncs to the restaurant’s accounting software. And with Ottimate’s integrated reporting, the company is able to analyze new purchasing and pricing information for all of its stores using detailed data that was impossible to capture with manual entry. Mixt can now view food costs, menu analytics, and more in real time for each of its 17 locations.
Results
By optimizing its accounts payable process, MIXT was able to save more than $100,000 in staffing costs within a single year — allowing the company to invest in more strategic growth initiatives.
MIXT is also cutting other costs thanks to more accurate data. Ottimate’s insights-driven analytics empower MIXT to adjust prices and make smart purchases as ingredient costs change. With direct access to comparative pricing for vendors across all locations, MIXT can lock in consistent pricing to receive the best deals in town. That effort has resulted in a reduction of nearly one percent on its monthly cost of goods sold, which amounts to an additional $100,000 in savings each year.
If you’re ready to transform your restaurant’s AP process with Ottimate, schedule a demo today!