AP Automation Software for Grocery
Stock More Savings With AP Built for Grocers
Simplify the full invoice lifecycle: spot cost changes, process invoices faster, and protect razor-thin margins with ease. Grocery teams save an average of $250K per year by identifying item cost discrepancies.
Key challenges for grocers
Grocers face slim margins, supply chain challenges, and manual back-office work. Ottimate helps cut errors, save time, and protect every dollar.
Catching errors
Payment delays
Manual processes
Fraud risk
Follow your invoices from the loading dock to your ERP
Streamlined accounts payables
Run leaner and more profitably with AI-powered AP built for grocery. From invoice capture through ERP export, Ottimate prevents revenue loss, eliminates manual rework, and delivers oversight across every store location.
Safeguard margins and improve cost controls
A Guide to AP Automation for Grocery
Download the ultimate guide to Accounts Payable automation for grocery, where cost-saving maximization meets cutting-edge efficiency. Discover how Ottimate helps you identify cost discrepancies and frees up your time to deliver the best possible shopping experience to customers.
Accurate payables from first receipt to ERP
Ottimate AI automates the entire AP cycle, catching cost errors, coding accurately, and boosting profitability across every location.
Find errors
Save time
Improve visibility
Reduce fraud
Improve profitability
Reduce risk
Multi-location oversight
Control cash flow
How Estevez Markets Cut AP Time by 80% with Ottimate
10 stores, one AP solution
As Estevez Markets expanded to 10 stores, their manual AP couldn’t keep up. After adopting Ottimate, they automated 7,000+ invoices a month, cut AP time by 80%, eliminated outsourcing, and gained total visibility across locations.
Easily find price discrepancies on your invoices
Cost File Validation
Ottimate’s cost file validation reviews invoices line by line against your SMS cost files. Grocery teams save an average of $250K per year by identifying item cost discrepancies, and customers request an average of $673,714 in credits annually. One customer caught $4.9M in cost discrepancies in a single year. Cost File Validation also saves companies $103,398 per year in potential labor, freeing your team to focus on margin protection, not manual review.
Ottimate streamlines your DSD receipt workflows
Receiver Validation
Vendors overcharged grocery customers $4.25M over the past year. Ottimate’s Receiver module confirms quantities, prices, and items received match vendor invoices — catching discrepancies before you pay.
Smart capture for faster approvals
Invoice Processing
Ottimate captures invoices in any format, interprets header and line-item data instantly, and applies precise GL coding. Approvals route automatically, reducing manual work and helping teams close books faster.
Gain control of your spending
Cost Analysis Dashboard
Ottimate’s dashboard reveals spend patterns by vendor, category, and GL account. Spot cost spikes in real time, uncover trends, and empower smarter purchasing decisions to protect margins across stores.
Frequently Asked Questions
Automate AP. Protect margins.
See why grocers choose Ottimate to save time, catch errors, and unlock profitability across every store.
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What Ottimate customers say on G2
Ottimate has helped other country clubs increase efficiency across their invoice-to-payments lifecycle by introducing AI-powered automation.
“The ease of use of Ottimate makes invoicing so much easier.”
“Easy to use! Plus great customer service.”
“The ease of access to all information I need”
“-Quick turnaround on invoices. -Easy to use interface. -Ability to edit invoices easily.”