Full Suite of AP Products for Your Hotel

Optimize Your Entire Invoice-to-Payment Lifecycle

Make stronger business decisions with an AI-powered AP automation platform built to help your hotel run more efficiently.

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Key challenges in hotels & hospitality

Hospitality teams should focus on service, not chasing invoices. Ottimate automates AP to help you protect profits while freeing up time.

Decentralized workflows

Managing AP at the property level leads to inconsistent processes, missing approvals, and unclear visibility.

Manual invoice processing

Staff waste time entering data and tracking payments, slowing down operations and increasing costs.

Managing mistakes

Without oversight, errors snowball, causing overpayments, vendor issues, and lost margin opportunities.

Ottimate supports your hotel’s financial team

Take back your AP workflow

Ottimate automates every step of your AP—from invoice capture to payment—so your team reduces risk, increases visibility, and boosts profitability across properties.

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Case Study

How Nivea Hospitality streamlined its invoice processing

Read the Case Study

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Unleashing their financial efficiency

Nivea’s team turned to AP automation to streamline invoices and payments, boosting efficiency, accuracy, and transparency. They found the perfect solution with Ottimate.

Ottimate AP automation is key

Ottimate Copilot understands, analyzes, and automates your invoice-to-payment lifecycle, helping you increase accuracy and efficiency while improving profitability.

Accurately code invoices

Ottimate’s smart AP uses AI to process your invoices accurately.

Precise GL coding

AI codes each line to the right GL so there’s no guesswork, no rework.

2&3-way matching

Match invoices to POs, verify details, and flag costly errors.

Approval workflows

Route invoices, streamline multi-step approvals, and enforce rules

Automate. Relax. Repeat.

Discover how AP automation helps hotels, clubs, and resorts save time, cut costs, and boost accuracy. From faster invoice approvals to stronger vendor relationships, this guide walks you through every step. Hospitality just got easier.

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Pay vendors directly with one platform

VendorPay

With VendorPay, you can pay your vendors via your preferred payment method through one platform. Gain greater insights into cash flow by being alerted when upcoming payments will be made and when a payment is due.

Learn about VendorPay

Verify purchase order fulfillment

Purchase order validation

With purchase order validation, you can verify that your purchase order has been fulfilled via our 2- or 3-way purchase order match. By syncing your PO with a receipt or invoice, our AI platform will validate that the amount ordered and price match up correctly and that your order has been fulfilled accurately.

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Frequently Asked Questions

Each department is able to upload their own invoices and then when the invoice is captured it is routed to the correct department head for approval The costs are then allocated to the correct department.

Yes! Ottimate offers automated 2-way and 3-way matching. We will automatically match an invoice to a corresponding PO (2-way) or to both the PO and receipt (3-way). If there is a variance, the invoice is flagged and routed for review.

Ottimate is built to scare with your business. Whether you have a few locations or many you can route invoices based on your central or decentralized workflow. Invoices for each property will be managed locally but sent to the corporate accounting department for final approval.

Transform your operation today.

See how our AI copilot can help transform your accounts payable process with smart invoice & payments processing.

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Full Suite of AP Products for Your Hotel

Optimize Your Entire Invoice-to-Payment Lifecycle