Accounts Payable Automation for Convenience Stores

Make your back-end process more convenient than ever with Ottimate’s end-to-end accounts payable (AP) automation solutions. Process invoices, manage payments, and build stronger vendor relationships with AI technology that adapts to your store’s workflows.

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AP Automation Benefits for Convenience Stores

Invoice Automation

Invoice Automation

Let Ottimate’s powerful AI master your workflow to digitize, code, and route invoices automatically.

Payment Automation


Pay how you want, when you want. VendorPay gives you the power to pay any invoice directly from your Ottimate dashboard.

Custom Approvals

Custom Approvals

Create custom approval workflows that meet your store’s needs — so the right people see the right requests.

Document Integration

Document Storage

Have past invoices at the ready with your searchable and secure digital filing cabinet.

Remote & Mobile Ready

Mobile Ready

Manage the entire AP process — from invoice upload to payment approvals — from wherever you are with Ottimate’s mobile app.

Reseller Partnerships

ERP Integration

Rest easy knowing everything is synced to your preferred ERP or accounting software.

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Unlimited Custom Dimensions

Build your platform your way with unlimited dimensions, including item type, cost code, contact, vendor, and more.

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Feel secure knowing you’re backed by Ottimate’s SOC2 Type 1 compliant AP automation and industry-standard encryption and security.

Ottimate Integrates with Leading ERPs & Accounting Platforms

Seamlessly connect your Accounts Payable data with your preferred ERP and Accounting solutions

AP Automation for QuickBooks
AP Automation NetSuite
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M3 ERP Logo
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Smooth API Integrations

  • Export invoices and payment data directly to your preferred ERP through API integration
  • Save time by letting Ottimate capture and code invoices automatically — no manual entry needed!
  • Create custom rules to split line items across departments and route invoices to the right people for approval
ERPs Integrations

Accounts Payable Solutions Customized for Your Needs

Ottimate’s End-to-End AP Solutions ensure your invoice and payment workflows are more efficient than ever — so you can focus on creating great shopping experiences for your customers.

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Automate Your Entire AP Workflow, from Invoice to Payment

  • Save time and cut costs by automating accounts payable with the only End-to-End AP solution that offers unlimited customizations, advanced approvals, and enhanced dimensions.
  • Automatically capture and code invoices with ease, including header data and line item detail.
  • Harness the power of AI and machine learning as Ottimate tailors itself to your unique processes — meaning less work for you & your team.

End-to-End Invoice Automation

Ottimate automatically tags each line item with the proper GL code, helping you review and approve invoices 80% faster.

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Make Payments a Breeze with VendorPay

  • Pay any invoice and reconcile payments how you want, when you want — all from your Ottimate dashboard.
  • Set up custom approval flows that match your business’s needs, so the right payment requests route to the right people.
  • Boost cash flow by taking control of the payments process and capitalizing on early payment discounts — while also earning cashback on vCard payments.
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Boost Accuracy & Speed with PO Matching

  • Manage the entire purchase order process with ease, from creating a purchase requisition to matching POs — all in a single platform.
  • Leverage Ottimate’s 3-way matching technology to automatically link invoices to their corresponding PO and receipt.
  • Seamlessly sync to your ERP or other accounting systems with the flexibility to import existing POs directly into Ottimate.

How Karl Strauss Pairs Handcrafted Beer with AP Automation

“Ottimate has been phenomenal. No more paper shuffling back and forth, no more packets coming in from the restaurant, and no more coding because everything’s pre-coded. So it saves everybody time. We all love it.”

Karli-Mae Ochoa

Senior Accountant & Financial Analyst

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reduction of paper used in managing AP

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invoices processed each month at Karl Strauss

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time spent processing AP each day

See how AP Automation for Convenience Stores Can Transform Your Operations

Hear from Ottimate’s Customers

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[Ottimate] is a great application that will assist in organizing your accounts payable and streamline the payment process. If you are looking to open up your available time to be productive in other areas of your business, then I would definitely suggest looking to Ottimate.

Ottimate Retail User, verified by G2

Five Star Plus Customer Service. Ottimate I would recommend to any industry for invoice management and streamlining…

We also use the Ottimate VendorPay, which allows us to pay vendors with check, ACH, or virtual card. Checks are printed & mailed by Ottimate so I don’t have to cut them in the office. Their support & account management team is excellent.

Ottimate Retail User, verified by G2

Discover More Resources About AP Automation

woman searches rack of clothing at a retail store

Revolutionizing Accounts Payable Management in the Retail Industry

The Power of Automation in Grocery Stores

AP automation for grocery stores

4 Ways AP Automation Helps Grocery Stores Drive Cost-Savings

Frequently Asked Questions

Spend More Time on What Matters and Less Time on AP Processes.