Accounts Payable Automation for Convenience Stores
Make your back-end process more convenient than ever with Ottimate’s end-to-end accounts payable (AP) automation solutions. Process invoices, manage payments, and build stronger vendor relationships with AI technology that adapts to your store’s workflows.
AP Automation Benefits for Convenience Stores
Invoice Automation
Let Ottimate’s powerful AI master your workflow to digitize, code, and route invoices automatically.
VendorPay
Pay how you want, when you want. VendorPay gives you the power to pay any invoice directly from your Ottimate dashboard.
Custom Approvals
Create custom approval workflows that meet your store’s needs — so the right people see the right requests.
Document Storage
Have past invoices at the ready with your searchable and secure digital filing cabinet.
Mobile Ready
Manage the entire AP process — from invoice upload to payment approvals — from wherever you are with Ottimate’s mobile app.
ERP Integration
Rest easy knowing everything is synced to your preferred ERP or accounting software.
Unlimited Custom Dimensions
Build your platform your way with unlimited dimensions, including item type, cost code, contact, vendor, and more.
Security
Feel secure knowing you’re backed by Ottimate’s SOC2 Type 1 compliant AP automation and industry-standard encryption and security.
Ottimate Integrates with Leading ERPs & Accounting Platforms
Seamlessly connect your Accounts Payable data with your preferred ERP and Accounting solutions
Smooth API Integrations
Automate the AP Process with AI-Powered API Integrations for Convenience Stores
- Export invoices and payment data directly to your preferred ERP through API integration
- Save time by letting Ottimate capture and code invoices automatically — no manual entry needed!
- Create custom rules to split line items across departments and route invoices to the right people for approval
Accounts Payable Solutions Customized for Your Needs
Ottimate’s End-to-End AP Solutions ensure your invoice and payment workflows are more efficient than ever — so you can focus on creating great shopping experiences for your customers.
Automate Your Entire AP Workflow, from Invoice to Payment
- Save time and cut costs by automating accounts payable with the only End-to-End AP solution that offers unlimited customizations, advanced approvals, and enhanced dimensions.
- Automatically capture and code invoices with ease, including header data and line item detail.
- Harness the power of AI and machine learning as Ottimate tailors itself to your unique processes — meaning less work for you & your team.
End-to-End Invoice Automation
Ottimate automatically tags each line item with the proper GL code, helping you review and approve invoices 80% faster.
Make Payments a Breeze with VendorPay
- Pay any invoice and reconcile payments how you want, when you want — all from your Ottimate dashboard.
- Set up custom approval flows that match your business’s needs, so the right payment requests route to the right people.
- Boost cash flow by taking control of the payments process and capitalizing on early payment discounts — while also earning cashback on vCard payments.
Boost Accuracy & Speed with PO Matching
- Manage the entire purchase order process with ease, from creating a purchase requisition to matching POs — all in a single platform.
- Leverage Ottimate’s 3-way matching technology to automatically link invoices to their corresponding PO and receipt.
- Seamlessly sync to your ERP or other accounting systems with the flexibility to import existing POs directly into Ottimate.
How Karl Strauss Pairs Handcrafted Beer with AP Automation
“Ottimate has been phenomenal. No more paper shuffling back and forth, no more packets coming in from the restaurant, and no more coding because everything’s pre-coded. So it saves everybody time. We all love it.”
Karli-Mae Ochoa
Senior Accountant & Financial Analyst
reduction of paper used in managing AP
invoices processed each month at Karl Strauss
time spent processing AP each day
See how AP Automation for Convenience Stores Can Transform Your Operations
Hear from Ottimate’s Customers
“
[Ottimate] is a great application that will assist in organizing your accounts payable and streamline the payment process. If you are looking to open up your available time to be productive in other areas of your business, then I would definitely suggest looking to Ottimate.
Ottimate Retail User, verified by G2
”
“
Five Star Plus Customer Service. Ottimate I would recommend to any industry for invoice management and streamlining…
We also use the Ottimate VendorPay, which allows us to pay vendors with check, ACH, or virtual card. Checks are printed & mailed by Ottimate so I don’t have to cut them in the office. Their support & account management team is excellent.
Ottimate Retail User, verified by G2
”
Discover More Resources About AP Automation
Revolutionizing Accounts Payable Management in the Retail Industry
The Power of Automation in Grocery Stores
4 Ways AP Automation Helps Grocery Stores Drive Cost-Savings
Frequently Asked Questions
