Automate Payments in One Platform
Strengthen Cash Flow Using AI for Payments
VendorPay’s AI ensures spend is fully approved, and payments are timed to keep your cash flow balanced and predictable, cutting payment processing time from up to 10 minutes per payment down to around 1 minute.
Key challenges with vendor payments
Manual payments are risky and time-consuming, leading to missed or unrecorded payments and increasing the risk of fraud. On average, Ottimate customers uncover $1.4M in duplicate invoice value per year.
Late or missed payments
Unrecorded payments
Vendor fraud
Maximize your payments through smart AP
Payments with profitability in mind
Ottimate automates vendor payments with AI. Invoices are verified and routed through custom approval workflows, giving you real-time visibility into timing and method. Customers save an average of $53,400 per year in labor costs and uncover $18K in early payment discount opportunities.
99% Faster AP at Admirals Cove
From 24 hours to under 5 minutes
The Club at Admirals Cove slashed invoice processing from 24 hours to less than five minutes with AI-powered automation, a 99.7% reduction. By streamlining approvals, enabling flexible VendorPay options, and creating audit-ready workflows, they lowered costs, strengthened vendor relationships, and achieved complete visibility into AP.
Secure, efficient payment processing
Ottimate intelligently analyzes and automates your vendor payments, selecting the optimal method — vCard, ACH, check, or Card on File — based on your vendor's preference. Most customers reduce their invoice lifecycle from 3 days to less than 1 day, so you can streamline disbursements without compromising security.
United AP
Approval workflows
Cash flow control
Fraud prevention
Earn cash back
Virtual cards make supplier payments simple
Faster, safer payments
Many AP teams still rely on checks, ACH, or wires that slow cash flow, increase fraud risk, and strain vendor relationships. Virtual cards deliver instant, secure, trackable payments that strengthen trust, simplify reconciliation, and give finance teams greater control.
Digitize and code your invoices
Smart Invoice Capture
Ottimate ingests invoices from any format, interpreting headers and line items instantly. It then applies precise GL coding, minimizing errors, reducing workload, and ensuring fast and accurate accounting.
Choose your payment method
Payment Methods
Ottimate offers flexible payment options for vendors, whether they are recurring or one-time. Use Card on File for recurring charges, vCard for secure virtual payments with cash back, ACH (or fast ACH) for direct or urgent transfers, or check for vendors who prefer traditional mailed payments
Custom payment policies for smarter oversight
Approval Workflows
Get better visibility and control of your cash flow with custom payment approvals. Set rules that require one or multiple sign-offs based on the vendor or payment amount, so every transaction gets the right level of review.
Stay on top of every payment
Payments Dashboard
Get a clear monthly view of all your scheduled payments. Quickly identify which vendor payments are due and when money is scheduled to be debited from your account, giving you total control over your cash flow.
Frequently Asked Questions
Start making vendor payments today
See how Ottimate helps businesses streamline vendor payments, reduce fraud risk, and make AP a profit center.
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Hear what customers say about Ottimate on G2
See how Ottimate has helped finance teams with their invoice-to-payments processing.
“Ottimate is a time-saving tool used to help us process invoices and get approvals from managers associated with certain accounts. We currently have over 50 locations using Ottimate, and I, at the corporate location, can easily assist anyone using this program and manage the invoice process.”
“Ottimate has streamlined the company’s workflow, making it easy to submit and approve invoices. It was my first time using the program, and with guidance from my colleague, I found it straightforward and user-friendly”
“I love once you have submitted the invoices you can check payment status if a vendor does call regarding payment. You can even send them copy of the check information.”
“It saves us a significant amount of time daily by streamlining invoice approvals, exporting accurate data, and providing easy access to invoice and approval history.”