By /

AI-powered AP built for hospitality

Optimize Cash Flow Through Intelligent AP Automation

Ottimate saves hospitality groups $69K per year in labor — the equivalent of one full employee — while cutting invoice lifecycles from 3 days to under 1 day.

Get a Demo
guest speaks to two hotel receptionists

Key challenges in hospitality

Hospitality teams should focus on service, not invoices. Ottimate automates AP to give your team 450 hours back per year, saving $69K in labor, so you can focus on guests.

Decentralized workflows

Property-level AP creates inconsistent processes, lost approvals, and poor visibility into spend.

Manual invoice processing

Manual entry wastes hundreds of hours. Ottimate gives customers 450 hours back per year.

Managing mistakes

Ottimate catches 52 duplicate invoices/year per customer — $77K in recovered value on average.

Increase profitability with smart AP

Optimize your financial workflow

Ottimate automates your invoice-to-payment process with AI trained for hospitality. Gain accurate coding, faster approvals, and real-time cash flow insight—so every property operates efficiently and profitably.

Get a Demo
receptionist hands a key card to a hotel guest

A Five-Star Experience

Turn back-office chaos into a well-run operation with Ottimate. Our AI-powered AP automation frees your team to focus on exceptional guest experiences while protecting margins and ensuring accuracy.

Get the Guide
Guide to AP Automation for Hospitality

AI-Powered Invoice to Payment Processing

Ottimate understands, analyzes, and automates your AP process, helping you reduce manual work, prevent errors, and keep cash flow on track.

Smart invoice capture

Scan invoices fast, reading headers and line items instantly.

Precise GL coding

Accurately codes invoice line items to the correct GL.

2&3-way matching

Links invoices to POs, flags pricing and quantity issues.

Approval workflows

Routes invoices, automates approvals, enforces rules.

Powerful tools to run AP smarter

Smarter payments, Full control

Ottimate’s AI-powered platform goes beyond basic automation to simplify vendor payments, provide real-time financial visibility, and give you full control over spend, helping you reduce costs, prevent errors, and protect profitability.

Get a Demo

Frequently Asked Questions

Ottimate is built to handle multi-department businesses. Each department can upload their own invoices and based on the approval workflow it can be routed to department heads, or accounting and then accurately allocated to the correct cost center.
Yes, We will automatically match  an invoice to a corresponding PO (2-way) or to both the PO and receipt (3-way). If there is a variance, the invoice is flagged and routed for review.
Ottimate’s AI technology is constantly learning your business. After reading and analyzing your invoice’s, we will capture and code the line item details and allocate the expense to the correct department to help keep your financials organized.
Yes. Ottimate centralizes invoice processing across all your properties, giving corporate teams full visibility into spend by location, vendor, or category, without chasing down individual property managers.
Ottimate can process invoices in any format, including PDFs, scanned paper invoices, and electronic files. Our AI automatically captures and codes line-item details, regardless of how the invoice arrives.
Yes. Ottimate integrates with a wide range of hospitality and accounting platforms to keep your financial data in sync and eliminate manual data entry across systems.
Log In
Log In
Get Demo
Get Demo