AP Automation for Hospitality

Running a restaurant, country club, hotel or hospitality franchise isn’t about paying the bills — it’s about providing a five-star guest experience. Ottimate’s AP Automation for hospitality eliminates over 90% of the manual accounting process, so you can focus on what matters.

Happy male hospitality worker standing in a brick restaurant

AP Automation Software for Hospitality


Get AP off your plate and focus on delivering excellent five-star customer service at your restaurant!

Otti with golf club

Country Clubs

Centralize and simplify your invoice and payment processes across multiple facilities with ease.


Give your accounts payable the white glove treatment with personalized automation, powered by AI.

Multi-Unit & Franchises

Centralize your invoice-to-payment lifecycle and customize it to fit what your various franchises need.

Don’t see your industry? Don’t worry, Ottimate gets to know your business and unique needs.

AP Automation Software Benefits for Hospitality

Invoice Automation

Invoice Automation

Ottimate’s cutting-edge AI effortlessly digitizes and meticulously codes invoices, creating a seamless experience for your AP process.


The Plate IQ Card

Switch to virtual cards for quicker and more secure payments, eliminating the need for paper checks and opening the door to cashback.

Custom Approvals

2 & 3-Way PO Match

Ottimate’s 2 and 3-way matching seamlessly links your purchase orders (POs) and invoices by line item to ensure accuracy.

Document Storage

Custom Approvals

Set custom approval flows that match the way you work so invoices automatically route to the right approvers, every time.

AI and machine learning icon

AI & Machine Learning

Ottimate’s powerful AI accurately captures invoice data in real time and keeps learning with each new entry.

Reseller Partnerships

Smooth Integrations

Easily connect and sync data across all your accounting systems for fast, accurate & simple reconciliation.

Document Storage


Pay an unlimited number of invoices, with an unlimited amount of approvers, online via virtual cards, ACH, or let us mail a check for you.

Remote & Mobile Ready

Mobile Ready

Snap a photo of your important documents, such as invoices, and upload them to our mobile app for approval and processing.

Seamless Integration with Your ERP & Accounting Platform

Export your invoice and payment data directly into your existing technology. With deep API integration capabilities, detailed mapping, and source documentation links, you can keep your tools in sync.

AP Automation for QuickBooks
AP Automation NetSuite
Fourth Logo
M3 ERP Logo
Jonas Club Software Logo
Thomson Reuters Logo
Blackbaud ERP Logo
Aptech Logo
Buz Club Software Logo

Effortless API Integrations

  • Save time by eliminating manual data entry from your invoice processes
  • Customize rules to split line items across departments and route invoices to the right people
  • Export invoices and payments via API integration to your chosen ERP

Accounts Payable Solutions Customized for Hospitality

Ottimate streamlines your accounts payable operations so you can deliver an exceptional customer experience with ease.

AP Automation for Hospitality: From Invoice to Payment

  • Manage the entire lifecycle of an invoice from a centralized platform, powered by AI.
  • Access fully customizable workflow and approval policies to keep your AP running smoothly.
  • Leverage deep-learning technology that learns your AP process and automatically codes to your GL.
happy hospitality workers checking a guest in at a hotel reception deck

End-to-End Invoice Automation for Hospitality Businesses

Ottimate’s industry-leading technology automatically captures and codes invoice data to your GL, making your AP process 80% faster. Order pens —whether for taking down food orders, hotel resident requests, or golfing scores at the club — and process your invoices all in one integrated platform.


Faster Payments = No More Late Fees

Pay vendors on time directly from your AP platform.

  • Schedule any invoice payment.
  • Pay vendors by their preferred method: ACH, paper check (mailed by us), or virtual card.
  • Earn cash on qualified vCard payments.
  • Set custom payment approval rules and communicate with your team in-app for approval-related questions.

Hear from Lazy Bear: A Michelin-starred Restaurant

“Our bookkeepers have never physically been to the restaurant for bookkeeping. As a chef/owner, I personally spend no more than 15 minutes a week on bookkeeping. If it weren’t for Ottimate, our team would probably spend 12–15 hours per week.”

David Barzelay

Chef And Owner

See how AP Automation for Hospitality can Transform Your Business

Explore More Resources About AP Automation

business woman working on laptop

4 Strategies for Successful AP Automation Implementation

Business team approving invoices and processing payments in a modern office setting

How End-to-End AP Automation Improves the Payables Process

business team in a conference room with a presentation

Ease Labor Shortages with Accounts Payable Technology

Ready to Start?