AI-powered AP built for hospitality

Optimize cash flow through intelligent AP automation

Ottimate saves hospitality groups $69K per year in labor — the equivalent of one full employee — while cutting invoice lifecycles from 3 days to under 1 day.

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Key challenges in hospitality

Hospitality teams should focus on service, not invoices. Ottimate automates AP to give your team 450 hours back per year, saving $69K in labor, so you can focus on guests.

Decentralized workflows

Property-level AP creates inconsistent processes, lost approvals, and poor visibility into spend.

Tedious manual work

Entering complicated invoices manually wastes hundreds of hours your team could be spending delivering real value for guests.

Costly mistakes

Complex systems dependent on manual entry are vulnerable to errors; duplicate invoices and other mistakes can rack up five-figure costs annually.

Cut unneeded work and grow profitability with smart AP

Accelerate your financial workflow

Ottimate’s AI, trained for hospitality, scans, analyzes and routes your invoices automatically, flagging anomalies to the right people when needed. With accurate coding, faster approvals, and real-time cash flow insight, every property operates efficiently and profitably.

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A five-star experience

Turn back-office chaos into a well-run operation with Ottimate. Our AI-powered AP automation cuts the invoice lifecycle from an average of 3 days down to less than 1, freeing your team to focus on exceptional guest experiences while protecting margins and ensuring accuracy.

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Guide to AP Automation for Hospitality

AI-powered invoice to payment processing

Ottimate understands, analyzes, and automates your AP process, helping you reduce manual work, prevent errors, and keep cash flow on track. Ottimate catches an average of 52 duplicate invoices annually, yielding $77k in recovered value.

Smart invoice capture

Scan invoices fast, reading headers and line items instantly.

Precise GL coding

Accurately codes invoice line items to the correct GL.

2&3-way matching

Link invoices to POs while flagging pricing and quantity issues automatically.

Approval workflows

Routes invoices, automates approvals, enforces rules.

Powerful tools to run AP smarter

Smarter payments, Full control

Ottimate’s AI-powered platform goes beyond basic automation to simplify vendor payments, provide real-time financial visibility, and give you full control over spend, helping you reduce costs, prevent errors, and protect profitability.

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Frequently Asked Questions

Ottimate is built to handle multi-department businesses. Each department can upload their own invoices; based on their individual approval workflow, it can be routed to the appropriate destination and accurately allocated to the correct cost center.
Yes. Ottimate automatically matches an invoice to a corresponding PO (2-way) or to both the PO and receipt (3-way). If it detects a variance, Ottimate flags the invoice and routes it for review.
Ottimate’s AI technology is constantly learning your business. After reading and analyzing your invoices, Ottimate captures and codes the line item details, allocating the expense to the correct department to help keep your financials organized.
Yes. Ottimate centralizes invoice processing across all your properties, giving corporate teams full visibility into spend by location, vendor, or category without chasing down individual property managers.
Ottimate can process invoices in any format, including PDFs, scanned paper invoices, and electronic files. Ottimate’s AI-powered platform automatically captures and codes line-item details, regardless of how the invoice arrives.
Yes. Ottimate integrates with a wide range of hospitality and accounting platforms to keep your financial data in sync and eliminate manual data entry across systems.
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