AP Automation for Healthcare & Senior Living

Ottimate’s AP automation tools streamline your invoice coding, approvals, and payments. AP Automation for healthcare frees your staff to focus on delivering exceptional care.

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AP Automation Software for Healthcare

Invoice Automation

Invoice Automation

Automate invoice digitization and GL coding with Ottimate’s AI technology to power your workflows and processes.

Payment Automation


Pay how you want, effortlessly. Schedule payments via check, ACH, or vCard in one ecosystem.

Custom Approvals

Custom Approvals

Route invoices to the right person, from clerks to controllers to CFOs, based on custom user roles.

Document Storage

Document Storage

Audits are easier than ever when you can find and access any invoice in your new digital filing cabinet.

Seamless Integration with Your ERP & Accounting Platform

Export your invoice and payment data directly into your existing technology. With deep API integration capabilities, detailed mapping, and source documentation links, you can keep your tools in sync.

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Accounts Payable Automation for Healthcare

Ottimate’s comprehensive accounts payable solutions consolidate your invoice and payment processes in one integrated environment, streamlining your AP across multiple facilities.

Automate Your Healthcare AP — From Invoice to Payment

  • Manage the entire lifecycle of an invoice from a centralized platform, powered by AI.
  • Access fully customizable workflow and approval policies to keep your AP running smoothly.
  • Leverage deep-learning technology that learns your AP process and automatically codes to your GL.

End-to-End Invoice Automation

Ottimate’s industry-leading technology automatically captures and codes invoice data to your GL, making your AP process 80% faster. Process invoices from every supplier—from pharmacies to service providers—in one integrated platform.

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manufacturing invoice for coffee being routed for approval by plate iq
manufacturing invoice for coffee being exported by plate iq
AI Invoice

Free Your Team From the Grips of Data Entry

Ottimate uses AI to learn your AP process and code invoice items correctly to your GL, allowing your team to focus on more value-added tasks.

Gain Greater Visibility With a Digital Source of Truth

Reconciliation is simple with Ottimate. A digital copy of every invoice—and a full audit trail—is stored in one centralized and searchable system.

Advanced approval and routing system

Speed up Complex Approval Workflows

Use any piece of invoice data to create custom rules that route invoices to the right approver, eliminating bottlenecks in the process.


Faster Payments = No More Late Fees

Pay vendors on time directly from your AP platform.

  • Schedule any invoice payment.
  • Pay vendors by their preferred method: ACH, paper check (mailed by us), or virtual card.
  • Earn cash on qualified vCard payments.
  • Set custom payment approval rules and communicate with your team in-app for approval-related questions.

Hear from West Harbor Healthcare

Holding hands

We’re not spending a lot of time on every single invoice, having to code every single line item. Before, I was probably spending 15 to 20 hours a week just trying to get things to work right. And now, I go in every morning or afternoon for about half an hour to 45 minutes. So it’s definitely cut a lot of my time out there!

Onboarding was super smooth…It was a matter of quickly showing me how to set up the users, how to set up the approval rules, and then we were off to the races. It’s just been really easy and simple to use.

Mary Herrington

Accounting Manager

Spend Less Time on AP and more Time on Delivering Exceptional Care

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