Accounts Payable Automation Software

The Ottimate AI works across the entire AP process – from invoice coding, routing, & approval, all the way through payment.

Ottimate payments screen

Spend 80% Less Time on Invoices

Ottimate handles everything from invoice upload to payments, so you can focus on the work that matters.

Invoice Automation

Invoice Automation

Map invoices to your GL automatically with industry-leading AI machine learning.

Payment Automation

Payment Automation

Schedule payments via check, ACH, or Virtual card and earn cash back.

Deep Learning

The Ottimate Card

Replace paper checks with virtual cards for faster, safer payments.

Document Integration

Document Integration

Every invoice is searchable, secure, and linkable to your accountable software.


Capture Everything Down to the Line Item

Ottimate automatically captures header data and line-by-line details like product names, costs, and quantities.

AI Learns Your AP Process & Automatically Codes to Your GL

Map invoice items to your chart of accounts once. The next time you order those items, Ottimate will code them correctly to your GL.

Gl mapping screengrab

Works Seamlessly With Your Accounting Platform of Choice

AP Automation for QuickBooks
AP Automation NetSuite
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New approval policy

Make Every Approver Happy

Some clients want to approve every invoice. Some want to see none. Ottimate accommodates any approval process with approval routing based on things like:

  • Vendor
  • GL Account
  • Min / Max Total
  • Method Received
  • Time Received

“Before Ottimate, we probably looked at each invoice five or six times. Now we use Ottimate. Instead of walking invoices between different people’s piles, we just load everything in and the system’s rules send every invoice to the right approvers.”

Danielle Sauce

AP Manager, B&G Food Enterprises

Payment Automation

Process and Pay Invoices In One Seamless AP Workflow

Schedule and approve payments right in your AP platform with Ottimate VendorPay.

  • Schedule invoice payments using checks, ACH, or virtual cards
  • Approvers can sign off on payments remotely
  • No more mailing checks or late payments
  • Auto-Pay recurring expenses like utilities and rental fees
  • Earn competitive cash back on vendor payments

Before Ottimate, my coworker and I would sit together for 30 minutes every week to pay invoices. Just me and her reading out vendors and amounts.

With Ottimate VendorPay, I can do a bulk of the payments, she can do others, and then we just meet for five minutes to do the rest. It’s been a lot easier.

Sarah Young

AP & Inventory Manager, Tatsu-Ya

Payment Automation

Pay Vendors Directly Without Ever Writing Another Check

  • Pay any invoice online with virtual cards, ACH, or let us mail a check for you
  • Unlimited transactions and approvers
  • Earn cash back on qualified vCard and enhanced ACH payments

Frequently Asked Questions

Spend More Time on What Matters & Less Time on Accounts Payable.