Catch Cost Discrepancies
Safeguard Margins And Improve Cost Controls
Invoice processing that looks for ways to prevent revenue loss and protect your bottom line
Challenges with cost discrepancies
26% of invoices matched to a receiver have at least one discrepancy. Invoice errors slow down operations, delay payments, and strain vendor ties — and these errors add up fast.
Reduced profitability
Operational inefficiencies
Payment & fraud risks
Boost margins by catching errors early
Quickly spot invoice discrepancies
Ottimate’s AI compares invoices line by line against POs, cost files, or contracts. Variances are flagged instantly, allowing finance teams to prevent overpayments, capture discounts, and ensure accurate vendor billing before exporting to the ERP. Finance teams using Ottimate request an average of $673,714 in credits annually.
AI that processes invoices 70% faster
Scaling AP with AI
Heritage Grocers Group processes 75,000 invoices each month across 115 stores up to 70% faster with AI automation. By scanning invoices at the store level, the team cuts delays, prevents errors, and gains accuracy, helping a lean AP team keep pace with rapid growth.
Key benefits of catching discrepancies
Prevent revenue loss and run more efficiently from invoicing to purchasing to payments.
Cash flow control
Greater efficiency
Reduced manual work
Better decisions
Catching invoice discrepancies made simple
A Guide to AP Automation for Grocery
This guide to AP automation for grocery shows how efficiency and cost savings go hand in hand. Transform back-office chaos into a seamless process, catch discrepancies with ease, and give your team more time to focus on delivering an exceptional customer experience.
Easily find price discrepancies on your invoices
Cost File Validation
ttimate reviews invoices against your SMS cost file to catch mismatches before export. Cost File Validation saves companies $103,398 per year in potential labor and gets better over time, suggesting accurate order quantities and prices to maximize profitability.
Ottimate streamlines your DSD receipt workflows
Receiver Validation
Ottimate validates invoices against actual receipts, confirming quantity, price, and item accuracy. 26% of invoices matched to a receiver have at least one discrepancy — price mismatches account for 76%. Ottimate flags these errors before you pay, ensuring payments only cover what was delivered
Frequently Asked Questions
Catch invoice errors before payment
See how Ottimate helps finance teams detect discrepancies early, protect margins, and safeguard vendor relationships.
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Hear what customers say about Ottimate on G2
See how Ottimate has helped other finance teams with their invoice-to-payment processing.
“Ottimate is a time-saving tool used to help us process invoices and get approvals from managers associated with certain accounts. We currently have over 50 locations using Ottimate, and I, at the corporate location, can easily assist anyone using this program and manage the invoice process.”
“Ottimate streamlines our accounting process, which has allowed for my accurate and timely financial reports. We now have more time for in-depth reconciliations and analysis of accounts, and we couldn’t be happier with the product and service we have received. This software is user-friendly, and offers tons of neat features that I haven’t seen from competitors.”
“Ottimate saves me so much time! I used to spend all day scanning an entering invoices and now the process has been streamlined so that I can take advantage of that extra time and be more productive on the task at hand!”
“It saves us a significant amount of time daily by streamlining invoice approvals, exporting accurate data, and providing easy access to invoice and approval history.”