Instant Capture
Revolutionize your accounts payable workflow with Instant Capture, the fastest way to digitize, code, and organize invoices. Say goodbye to manual data entry and hello to instant insights and automation that continuously learns with AI technology.
Instant Capture Features
Digitization Options
Choose what information you want digitized based on your invoice needs.
Invoice Capture
Leverage our machine learning technology to capture and code your invoice.
Automated Coding
Code a dimension once and we will automatically code similar dimensions the same moving forward.
Group Pages
Easily capture and code multiple invoices from a single PDF, or group single pages together.
Approval Workflows
Automatically route the right invoice to the right approver using any piece of data.
Best-in-class Technology
Enhance data capture with our AI-driven OCR, learning from each invoice for superior accuracy.
Customer Stories
See why customers choose Ottimate
Learn how Lazy Bear, a Michelin-starred restaurant maintains
creative focus with AP Automation.
Discover how West Harbor Healthcare spends less time on invoices and more on delivering excellent care with Ottimate.
Check out this case study to find out how The Club at Ravenna streamlined invoices and payments with AP Automation.
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Leaders in the AP Industry
Your AP success story starts with finding a solution that puts you, your staff, and your clients first!
Instant Capture How-To Guide
Step-by-step: download your comprehensive how-to guide for Instant Capture and transform your invoicing process.
Revolutionizing AP: The AI Edge with Ottimate’s Instant Capture
In 2024, accounts payable (AP) still continues to be a tedious, manual process filled with many inefficiencies. Between sorting through piles of invoices, entering data by hand, chasing down approvals, and reconciling errors, AP tasks can swallow up valuable hours in the day. But imagine if there was a method to automate a substantial part of this task? Enter: Instant Capture by Ottimate.
Frequently Asked Questions
Instant Capture offers a number of capabilities that separates it from typical invoice upload methods:
Speed: Instant Capture digitizes and codes invoices in seconds versus minutes or hours for manual data entry.
Automation: Instant Capture uses AI to automatically extract and map invoice data to accounts. Traditional methods require manual coding and data entry.
Real-Time Insights: Instant Capture allows you to review invoices and catch errors immediately. Traditional methods have a lag between upload and review.
Continuous Learning: Instant Capture’s AI gets smarter over time as it learns from your corrections. Traditional methods rely on static data mapping.
Easy of Use: Instant Capture has an intuitive interface and simple workflow. Traditional methods can be complex with many manual steps.
Accuracy: Instant Capture leverages AI for higher accuracy over time. Manual data entry leads to errors.
Instant Capture significantly speeds up and automates the invoice digitization process through AI and machine learning. This means faster AP processing, fewer errors, and massive time savings.
Instant Capture leverages Artificial Intelligence (AI) to revolutionize invoice digitization by employing a blend of Optical Character Recognition (OCR) and machine learning. Here’s how it works:
OCR Technology: Initially, OCR is used to scan and convert different types of invoice data, such as text and numbers, from physical or digital formats into machine-readable text. This process captures everything from vendor details to line-item descriptions.
Machine Learning Algorithms: After the OCR captures the data, machine learning algorithms step in. These algorithms are trained on vast sets of invoice data, enabling them to understand and interpret various invoice layouts and formats.
Continuous Learning and Improvement: One of the key strengths of AI in Ottimate is its ability to learn and improve over time. With each new invoice processed, the system becomes better at recognizing and categorizing data, even from complex or previously unseen invoice layouts.
Increased Accuracy and Efficiency: As the AI continues to learn, the accuracy of data capture improves. This reduces the need for manual checks and corrections, leading to faster processing times and a more efficient accounts payable workflow.
Adaptability to Unique Business Needs: Ottimate’s AI can be customized to meet specific business requirements, recognizing and extracting relevant data fields based on individual business processes and rules.
Ottimate’s use of AI for invoice digitization with Instant Capture not only speeds up the process but also enhances the accuracy and adaptability of data capture, making accounts payable more efficient and less prone to error.
Absolutely! One of the strengths of Instant Capture is its versatility in handling invoices from a diverse range of vendors, each with their own unique invoice format. Ottimate’s OCR and AI technologies are adept at identifying and extracting data from a wide variety of invoice layouts and styles. Whether your invoices are digital or scanned paper documents, Instant Capture is designed to adapt to different formats, ensuring that your invoice processing is seamless and consistent regardless of the vendor or invoice design. This flexibility makes Instant Capture an ideal solution for businesses dealing with a multitude of suppliers and invoice types.
Instant Capture can process most common B2B invoice formats, including PDFs, scanned paper invoices, emailed invoices, and photos of invoices taken on your mobile device. The key requirement is that the invoice is legible. Instant Capture can extract data from invoices with different layouts, templates, and styles without needing templates or prior configuration. Ottimate’s machine learning models can read and parse unstructured invoice data quickly and accurately.