Procure-to-Pay (P2P) AP Software
Automate PO Matching to Boost Accuracy & Speed
Optimize your AP with Ottimate’s PO Match for better matching, faster reconciliation, and greater spending control.
The All-in-One P2P Tool
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End-to-End AI for AP, by Ottimate
Watch our two-minute explainer video to discover how the Ottimate AP automation AI streamlines the invoice-to-payment lifecycle!
Works Seamlessly With Your Accounting Platform of Choice
Take Your AP to the Next Level
Improved PO matching is an important pillar in your AP success!
Frequently Asked Questions
Purchase order (PO) matching, or invoice matching, refers to the process of cross-referencing an invoice with its corresponding PO and/or receipt to verify the invoice total aligns with the line items on the PO and/or receipt. It’s an important step in the invoice approval process, helping your team avoid fraudulent invoices and payment errors.
Two-way matching compares data in the PO and invoice to verify accuracy, while 3-way matching compares data in the PO, invoice, and receipt. While both methods are useful, 3-way matching improves accuracy and better protects you from overpaying and fulfilling fraudulent invoices.
Plate IQ’s PO Match software uses 3-way matching to automatically link invoices and the corresponding PO and receipt.
Ottimate uses 2-way and 3-way matching to automatically link POs to the right invoice, whether the PO was created in our platform or ingested from another accounting system.
Using AI and machine learning, our tool links invoice data to corresponding line-item details in POs and receipts in order to complete the matching process. Once matched, you’ll receive a side-by-side view of the PO (or receipt) and the invoice to further review and verify the data. When something doesn’t line up, or a discrepancy is detected, you will be alerted in the system to review the invoice and correct any deviations.
Manually matching invoices to corresponding POs and receipts is a tedious process for AP teams. Ottimate’s PO Match tool automatically matches your PO and/or receipt to the right invoice and compares the line-item data to ensure that your order has been met. It also provides rules-based workflows to further automate the process. This accelerates your PO processing time, eliminating manual effort and improving your overall match rates, to free your team to focus on more important tasks.
Absolutely, integration capabilities are one of the cornerstones of Ottimate’s AP Automation solutions. We understand that businesses have existing workflows and tools, and disrupting that could be counterproductive. That’s why our software is designed to seamlessly integrate with many of the popular accounting software platforms you may already be using, such as QuickBooks, NetSuite, or Sage. This ensures that you can effortlessly sync data across platforms, enabling a smoother transition to automated systems without having to upend your current operational procedures.
We are constantly adding new ERP integrations and have the ability to send a custom CSV file to any ERP or accounting software you are using.