Verify Purchase Order Fulfilment

Ensure Accuracy in Every Order

Ottimate’s AI matches line items across POs, invoices, and receipts instantly, so you eliminate errors and protect margins.

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Key challenges with purchase orders

Manual PO checks waste time and create errors. Teams often miss items, encounter pricing mismatches, and fail to complete deliveries, which result in overpayments and inefficiency.

Missing items

Teams overlook undelivered items when they check POs manually.

Overpaying

Vendors slip pricing errors through when finance skips reviews.

Time-consuming

AP teams waste hours reconciling POs, invoices, and receipts.

Automatic PO and invoice matching

Put purchase orders first

Ottimate’s AI matches invoices and receipts to purchase orders line by line. The system flags variances instantly so finance teams catch errors before they release payments. By automating PO matching, teams save time, cut risk, and ensure accuracy.

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Transforming purchase order workflows

AI-powered PO matching

Inefficient PO processes drain time, create errors, and limit financial visibility. Learn how AI-driven PO matching streamlines procure-to-pay workflows by reducing manual effort, preventing overpayments, strengthening compliance, and integrating seamlessly with your accounting systems.

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Efficient purchase order matching

Ottimate uses AI to reconcile POs, invoices, and receipts line by line. Teams process faster, catch errors early, and pay only what they owe.

Match line items

AI matches each PO line item to the correct invoice or receipt.

All in one solution

Upload POs, invoices, and receipts into one secure platform.

Fix variances

Choose PO or invoice pricing when you resolve discrepancies.

Cut costs

Pay only for delivered items to prevent costly overpayments.

Choose the right PO matching for your workflow

2- or 3-Way Matching

Ottimate gives you flexibility with two types of purchase order verification. Use 2-way matching to connect POs with invoices, or 3-way matching to reconcile invoices, receipts, and POs for greater accuracy.

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Verify accuracy before you pay vendors

Flag Variances

Ottimate validates invoices against purchase orders or receipts, confirming quantity, price, and item accuracy. Item fulfilment not met, and pricing differences are flagged instantly. This ensures payments only cover what was delivered, reducing errors and unnecessary spend.

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Frequently Asked Questions

Two-way matching compares data in the PO and invoice to verify accuracy, while 3-way matching compares data in the PO, invoice, and receipt. While both methods are useful, 3-way matching improves accuracy and better protects you from overpaying and fulfilling fraudulent invoices.

Purchase order (PO) matching, also known as invoice matching, refers to the process of cross-referencing an invoice with its corresponding PO and/or receipt to verify that the invoice total aligns with the line items on the PO and/or receipt. It’s an important step in the invoice approval process, helping your team avoid fraudulent invoices and payment errors.

Manually matching invoices to corresponding POs and receipts is a tedious process for AP teams. Ottimate’s PO Match tool automatically matches your PO and/or receipt to the correct invoice and compares the line-item data to ensure that your order has been met. It also provides rules-based workflows to automate the process further. This accelerates your PO processing time, eliminating manual effort and improving your overall match rates, to free your team to focus on more important tasks.

Better control over AP

Use Ottimate PO validation to catch errors early, stop overpayments, and give finance teams stronger controls in AP.

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Verify Purchase Order Fulfilment

Ensure Accuracy in Every Order