Hole-In-One AP Automation
Invoice Software for Country Clubs
Make Your Club’s AP Process 80% Faster
Eliminate 90% of Paper Invoices
Upload paper and electronic invoices in bulk, no manual input required. Or use Vendor Connections, a Ottimate feature that obtains digital invoices directly from your vendors.
Give your managers their time back
What if your managers received invoices already coded down to the line item?
Ottimate tags each invoice with its department codes upon upload, and even maps each line item to your GL, so that your managers don’t have to.
Manage All Your Approvals In One Cloud-Based System
Ottimate enables property-wide invoice approvals in an efficient, centralized AP workflow.
Gain a digital source of truth
Ottimate stores a digital copy of each invoice alongside a full audit trail of approvals, exports, and payments in one centralized and searchable system.
Process And Pay Invoices In One Seamless Workflow
Schedule and approve payments right in your AP platform with Ottimate Bill Pay.
- Schedule invoice payments using checks, ACH, or virtual cards
- Approvers can sign off on payments remotely
- No more mailing checks or late payments
- Auto-Pay recurring expenses like utilities and rental fees
- Earn competitive cash back on vendor payments
Organize and streamline your country club’s AP.
Invoice Processing That’s Board-Approved
Ottimate’s automation and reporting tools keep your executive team in the loop on everything from payment approvals to in-depth financial reporting.
Hear from The Club At Ravenna
Issue and control your own expense cards
The Ottimate Card lets you issue virtual and physical debit cards to employees, departments, and properties in a single click. No credit approval or underwriting necessary.
Replace reimbursements and corporate cards with pre-approved expense cards you can use for:
- Recurring and one-off business expenses
- Property maintenance costs
- Subscriptions, licenses, and utilities
- Corporate and department-level expenses
- Marketing expenses
An AP Caddy For Everyone At The Club
Designed To Work With Your Club’s Tech Stack
Ottimate Integrates With Your Accounting Platform
Seamlessly connect your AP data with the technology you’re already using.
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