Accounts Payable Automation for Retail

Modernize your store’s invoices, approvals, and payments with enterprise-grade Accounts Payable (AP) automation while building strong supplier relationships.

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AP Automation Software for Retail


Modernize your grocery store’s invoices, approvals, and payments with enterprise-grade AP automation.

Convenience Store

Enhance your store’s operations with AI technology that adapts to your workflows and improves vendor relationships.

Consumer Goods & Services

Achieve the next level for your goods and services business with accounts payable (AP) automation.

Multi-Unit Franchises

Streamline your invoice-to-payment lifecycle by centralizing it and then adapting it to align with the unique needs of your various franchises.

Don’t see your industry? Don’t worry, Ottimate gets to know your business and unique needs.

AP Automation Software Benefits for Retail

Invoice Automation

Invoice Automation

Automate invoice digitization & GL-coding when Ottimate’s powerful AI masters your workflows & processes.

Payment Automation


Pay how you want to effortlessly. Schedule payments via check, ACH, or vCard in one ecosystem.

Custom Approvals

Custom Approvals

Every time, from clients to clerks to CPAs, route invoices to the right person based on custom user roles.

Document Integration

Document Storage

Never lose a vital record again. Every invoice is searchable and safe in your new digital filing cabinet.

Remote & Mobile Ready

Remote & Mobile Ready

Handle the entire AP process, from invoice upload to payment, from any location on any device.

Reseller Partnerships

ERP Integration

Rest easy knowing everything is synced back to your preferred ERP or accounting software.



Generate new revenue by utilizing faster, more secure electronic payments that earn you cash back!

Better AP Day-to-Day

AI & Machine Learning

Ottimate’s powerful AI and machine learning will learn how you work, uncover discrepancies, and more.

Ottimate Integrates With Your ERP & Accounting Platform

Seamlessly connect your Accounts Payable data with the technology you’re already using.

AP Automation for QuickBooks
AP Automation NetSuite
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Smooth API Integrations

  • Save time by eliminating manual data entry from your invoice processes
  • Export invoices and payments via API integration to your chosen ERP
  • Customize rules to split line items across departments and route invoices to the right people

Accounts Payable Solutions Customized for Retail

Ottimate’s End-to-End AP Solutions ensure your invoice and payment processes run smoother than ever so you can focus on tasks that are more valuable for retail.

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Automate AP Processes from Invoice to Payment

  • Save time and money by automating accounts payable with the only end-to-end AP tool that has unmatched approval policies and unlimited customizations.
  • Automatically capture invoice header data and line-by-line details like product names, costs, and quantities.
  • Leverage advanced AI that learns your AP process and automatically codes to your GL.

End-to-End Invoice Automation for Retail Businesses

Ottimate automatically tags each line item with the proper GL code, helping you review and approve invoices 80% faster.

retail ap automation digitizing invoices product abstract
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Automate Paying Your Suppliers With Our VendorPay Solution

  • Pay vendors at the speed of light, with the payment type of your choice including check, virtual card, and ACH.
  • Set yourself up to auto-pay recurring expenses like utilities and rental fees and never miss a due date.
  • Experience Zero-Touch AP and say goodbye to manual payment processes today.
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Clutch Coffee Bar Fueled Growth With The Ottimate Payment Automation

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“A huge priority for us is automation so that we can grow as lean as we can… When we set up a new store, we’ll issue a group of new Ottimate vCards and give them to the new vendors. Each vendor charges a card that is already classified, and it gets exported to our ERP journaled to that expense category. We don’t have to think about it… All of our virtual cards are pre-assigned to a GL account, so that when transactions come through on them, they’re immediately classified to a particular expense account and exported to NetSuite.”

Jake Vandermeer

CFO, Clutch Coffee Bar

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of their corporate spend routed through one integrated spend management platform

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new Clutch Coffee Bar locations added without needing dedicated AP managers

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cashback earned in six months of leveraging advanced payment methods such as virtual cards

Discover how AP Automation for Retail sets you up for success

More From Ottimate’s Retail Customers

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Five Star Plus Customer Service. Ottimate I would recommend to any industry for invoice management and streamlining…

We also use the Ottimate vendor pay, which allows us to pay vendors with check, ACH, or virtual card. Checks are printed & mailed by Ottimate so I don’t have to cut them in the office. Their support & account management team is excellent.

Ottimate Retail User, verified by G2

I am totally happy with Ottimate for AP and [Vendor]Pay!

The bill pay feature is awesome. It has saved me time and money…

The scanning of invoices vs. manually inputting them into QuickBooks is a huge benefit.

Ottimate Retail User, verified by G2

Discover More Resources About AP Automation

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4 Strategies for Successful AP Automation Implementation

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How End-to-End AP Automation Improves the Payables Process

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Ease Labor Shortages with Accounts Payable Technology

Spend More Time on What Matters and Less Time on AP Processes.