AP Automation for Assisted Living

Our integrated, end-to-end AP automation tool simplifies accounts payable across multiple facilities and centralizes your invoice and payment processes in one secure and accessible platform.

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AP Automation Software Benefits for Assisted Living

Invoice Automation

Invoice Automation

Capture and code invoices to your GL automatically with industry-leading AI machine learning.

Payment Automation


Schedule payments via check, ACH, or virtual card and earn cash back — with a single click.

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2 & 3-Way PO Match

Ottimate’s 3-way matching automatically links your POs and invoices by line item to ensure accuracy.

Custom Approvals

Custom Approvals

Set custom approval flows that match the way you work so invoices automatically route to the right approvers.


Integrated Solution

Consolidate your invoice and payment processes into one easily accessible, centralized environment.

Referral Partnerships

Multi-Unit Splits

Easily manage multiple locations with the ability to view, approve, and split invoices and items between facilities.

Document Integration

Digital Filing Cabinet

Reduce paper clutter and ensure every invoice is searchable, secure, and linkable to your accountable software.

Reseller Partnerships

Real-time Integrations

Seamlessly connect to your other accounting systems to sync data across platforms without delay.

Ottimate Integrates With Your ERP & Accounting Platform

Our system talks to your ERP or accounting system. With advanced API integration functionality, detailed mapping, and source documentation links, you stay up-to-date on everything!

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Accounts Payable Solutions Customized for You

Ottimate’s End-to-End AP Solutions ensure your invoice and payment processes are managed in a single integrated platform, tracking and automating each invoice and payment across multiple departments and facilities.

Automate Accounts Payable For Assisted Living Communities From Invoice to Payment

  • Digitize and streamline accounts payable with the only End-to-End AP tool that is completely customizable to your organization.
  • Automatically capture the invoice information that’s important to you — from header data to line-item detail — including product names, costs, and quantities.
  • Experience best-in-class AI that understands your AP process, automatically codes invoices, and keeps learning with each new upload.
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End-to-End Invoice Automation

Ottimate automatically tags each line item with the proper routing, helping you review and approve invoices 80% faster. Pay invoices for everything from medical equipment to the coffee for your breakroom.

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manufacturing invoice for coffee being routed for approval by plate iq
manufacturing invoice for coffee being exported by plate iq
AI Payments

Make On-Time Payments From Anywhere, in a Single Platform

  • Set recurring expenses like utility bills and rental fees to auto-pay to avoid late or missed payments.
  • Pay vendors on their terms, leveraging checks, ACH, and vCards that earn you cash back.
  • Track payment status, approval & audit history, and more for any facility, in one place.

How West Harbor Healthcare Spends Less Time On Invoices and More on What Matters Most with Ottimate

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“We’re not spending a lot of time on every single invoice, having to code every single line item. Before, I was probably spending 15 to 20 hours a week just trying to get things to work right. And now, I go in every morning or afternoon for about half an hour to 45 minutes. So it’s definitely cut a lot of my time out there!

Onboarding was super smooth…It was a matter of quickly showing me how to set up the users, how to set up the approval rules, and then we were off to the races. It’s just been really easy and simple to use.”

Mary Herrington

Accounting Manager

See how AP Automation for Assisted Living can Transform Your Operation

More From Ottimate’s Customers

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Chris F, verified user by G2

Seamless communication between departments, and the AP team!

I love the ability to find any invoice in one location, the ability to be able to do a financial review by account number and department and search those fields within [Ottimate] and have it show me the invoices related to those transactions.

Verified User by G2

Discover More Resources About AP Automation

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How to Give Time Back to Your Team with AP Automation

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How End-to-End AP Automation Improves the Payables Process

How To: Improving Vendor Relationships

Spend More Time on What Matters and Less Time on AP Processes.