Automate Invoices, Approvals & Payments for Your Club
Give Your Club the Financial Clarity it Needs
Cut late fees, stop rework, and capture discounts. Ottimate automates AP across your club, freeing staff to focus on members while you keep spend in check.
Key challenges in country clubs
As a country club, you want to give your guests a great experience, but department managers can get caught up in back-office tasks. Make your club more efficient with Ottimate.
Siloed workflows
Lack of visibility
Slow approvals
99.7% faster invoice processing with AI-powered automation
The Club at Admiral’s Cove
Discover how The Club at Admirals Cove transformed its AP process—reducing invoice time from 24 hours to under 5 minutes. Learn how Ottimate’s automation and VendorPay unlocked speed, accuracy, and new efficiencies across finance.
Ottimate AP automation is key
Ottimate Copilot understands, analyzes, and automates your invoice-to-payment lifecycle, helping you increase accuracy and efficiency while improving profitability.
Smart invoice capture
Invoice trust score
2&3-way matching
Invoice analysis
Eliminate AP headaches across your clubs
Accurate coding & faster AP
At country clubs, miscoding invoices to the wrong department or GL drains accuracy and skews budgets. Disorganized records make annual audits a scramble, while manually matching invoices to POs or event contracts wastes hours of staff time.
Pay vendors directly with one platform
VendorPay
With VendorPay, you can pay your vendors via your preferred payment method through one platform. Gain greater insights into cash flow by being alerted when upcoming payments will be made and when a payment is due.
Frequently Asked Questions
Streamline Your Club’s AP Today
Discover how our Ottimate automates your club’s invoices, approvals, and payments, saving you time and protecting budgets.
Get Demo Now
What country clubs customers say about Ottimate on G2
Ottimate has helped other country clubs increase efficiency across their invoice-to-payments lifecycle by introducing AI-powered automation.
“I love once you have submitted the invoices you can check payment status if a vendor does call regarding payment. You can even send them copy of the check information.”
“Ottimate streamlines our accounting process, which has allowed for my accurate and timely financial reports. We now have more time for in-depth reconciliations and analysis of accounts, and we couldn’t be happier with the product and service we have received. This software is user-friendly, and offers tons of neat features that I haven’t seen from competitors. Additionally, their customer…”
“Having the ability to email in PO’s and Invoices for review. Makes managing high volume systems way easier to deal with in a busy company.”
“How fast and responsive it is. How simple it is to train new team members, how quickly invoices are processed, and how the admin side makes it simple to build/modify approval rules, codes, etc.”