Take Control of Employee Expenses

Manage All Company Spend in One Platform

Ottimate tracks cards, petty cash, and reimbursements in one system, simplifying workflows and cutting delays.

Key challenges for employee expenses and incidentals

Ottimate’s expense management brings all spend into one place. Employees file one clean report, including out-of-pocket costs, mileage, and card charges. Automated routing speeds approval, ensures accuracy, and improves visibility for finance leaders.

No control over spend

Lack of visibility makes it hard to monitor employee purchases or enforce budgets.

Tracking incidentals

Paper-based petty cash processes lose receipts and records too easily.

Managing corporate cards

Issuing and tracking spend cards manually slows workflows and lacks real-time insight.

Gain control with centralized expenses

Streamline one-time & recurring spend

Ottimate’s expense management brings all spend into one place. Employees file one clean report with out-of-pocket costs, mileage, or card charges. Automated routing speeds approval, ensures accuracy, and improves visibility for finance leaders.

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Secure, simplified employee expense management

Ottimate unifies cards, reimbursements, and incidentals in one secure platform. Finance teams gain oversight, enforce policies, and speed up reporting.

Centralized payments

Track all employee and incidental spend in one secure system.

Cards by department

Issue physical or virtual cards tied to individuals, departments, or locations.

Employee spend control

Set rules for card usage and spending limits on both physical and virtual cards.

Earn cash back

Earn rewards on every transaction with Ottimate corporate cards.

Fuel growth with the Ottimate card

Smarter spend, leaner growth

Clutch Coffee scaled to 13 stores without a dedicated AP manager using Ottimate. With The Ottimate Card, they automated invoices, replaced petty cash, and routed 90% of spend in one platform—earning $5K cashback in just six months.

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Easily manage and reconcile employee expenses

Expense Reporting

Bring all employee expenses into one simple report. Employees can quickly capture and upload receipts from personal or corporate cards, while you get a unified view that makes reconciliation faster and verification effortless.

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Flexible corporate cards for every expense

Corporate Cards

Issue physical or virtual corporate cards for company spending. Register them under the company or employee name, and assign cards to recurring costs like tech subscriptions to keep services running without interruption.

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Frequently Asked Questions

Yes, expense management Premium does offer a reimbursement tool for employees to log in and upload their receipts.

Yes, you can instantly issue virtual cards in an employee’s name, or you can order a physical card with their name on it to be sent to them.

Expense Management is the process of controlling and optimizing your organization’s expenses. It involves planning, monitoring, and analyzing employee and business expenses to help boost efficiency, identify cost-saving opportunities, and enhance strategic budget planning.

Achieve greater control over your expenses today

See how Ottimate Expense Management can help your business track, control, and simplify employee spend.

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Take Control of Employee Expenses

Manage All Company Spend in One Platform