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AI-powered AP built for hospitality

Optimize cash flow through intelligent AP automation

Ottimate helps hospitality finance teams work smarter with AI-driven AP automation that improves accuracy, control, and profitability.

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Key challenges in hospitality

 Hospitality teams should focus on service, not chasing invoices. Ottimate automates AP to protect profits, ensure accuracy, and save valuable time.

Decentralized workflows

Property-level AP creates inconsistent processes, lost approvals, and poor visibility into spend.

Manual invoice processing

Teams waste hours on data entry and tracking, slowing operations and raising costs.

Managing mistakes

Without oversight, errors snowball into overpayments, vendor disputes, and margin loss.

Increase profitability with smart AP

Optimize your financial workflow

Ottimate automates your invoice-to-payment process with AI trained for hospitality. Gain accurate coding, faster approvals, and real-time cash flow insight—so every property operates efficiently and profitably.

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A Five-Star Experience

Turn back-office chaos into a well-run operation with Ottimate. Our AI-powered AP automation frees your team to focus on exceptional guest experiences while protecting margins and ensuring accuracy.

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Guide to AP Automation for Hospitality

AI-Powered Invoice to Payment Processing

Ottimate understands, analyzes, and automates your AP process, helping you reduce manual work, prevent errors, and keep cash flow on track.

Smart invoice capture

Scan invoices fast, reading headers and line items instantly.

Precise GL coding

Accurately codes invoice line items to the correct GL.

2&3-way matching

Links invoices to POs, flags pricing and quantity issues.

Approval workflows

Routes invoices, automates approvals, enforces rules.

Powerful tools to run AP smarter

Smarter payments, Full control

Ottimate’s AI-powered platform goes beyond basic automation to simplify vendor payments, provide real-time financial visibility, and give you full control over spend, helping you reduce costs, prevent errors, and protect profitability.

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Frequently Asked Questions

Ottimate is built to handle multi-department businesses. Each department can upload their own invoices and based on the approval workflow it can be routed to department heads, or accounting and then accurately allocated to the correct cost center.
Yes, We will automatically match  an invoice to a corresponding PO (2-way) or to both the PO and receipt (3-way). If there is a variance, the invoice is flagged and routed for review.
Ottimate’s AI technology is constantly learning your business. After reading and analyzing your invoice’s, we will capture and code the line item details and allocate the expense to the correct department to help keep your financials organized.
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