AP Automation Software for Retail Stores
Improve Cost Controls with AP Built for Retail
Maximize cost savings with AI-powered AP automation that uncovers cost discrepancies and boosts bottom-line results
Key challenges for retail stores
Retailers face razor-thin margins, supply chain volatility, and heavy AP workloads. Ottimate helps reduce errors, improve visibility, and safeguard profitability.
Catching discrepancies
Manual processes
Payment delays
Fraud risk
Safeguard margins and improve cost controls
A guide to AP automation for retail
Download the ultimate guide to AP automation for retail. Learn how Ottimate helps retailers catch cost discrepancies, automate 90%+ of AP tasks, and free finance teams to focus on growth and delivering better customer experiences.
Easy payables from loading dock to ERP
Ottimate AI automates invoice capture, coding, approvals, and payments, helping retailers save time, reduce fraud, and boost profitability across locations.
Find errors
Improve accuracy
Gain visibility
Make decisions
Improve profitability
Reduce risk
Multi-location oversight
Control cash flow
Easily find price discrepancies on your invoices
Cost File Validation
Ottimate’s cost file validation compares invoices line-by-line against your SMS cost file. Discrepancies are flagged instantly, helping retailers protect margins and eliminate manual review while Otti AI continuously learns to recommend better pricing and ordering.
Streamline DSD receiving workflows
Receiver Validation
Leverage our receiver module to confirm that the quantity, price, and items received match their vendor invoice. Easily see item exceptions, including unauthorized, discontinued, or inactive products. Verify invoice quantities to ensure payment is made only for goods received. Reduce time spent on price validation and unnecessary spending.
Invoice approvals
Invoice Processing
Process invoices up to 80% faster with Ottimate’s smart capture and AI-driven coding. Approvals route automatically, freeing AP teams from data entry and reducing close times.
Get control of spend
Cost Analysis Dashboard
Uncover trends in vendor, category, and GL-level spend with Ottimate’s dashboard. Spot cost increases in real time, optimize purchasing, and make data-driven financial decisions to safeguard margins.
Frequently Asked Questions
Automate retail AP today
Discover how Ottimate helps retailers protect margins, reduce errors, and save time with AI-powered AP automation.
Get a Demo
What customers say about Ottimate on G2
Retail finance leaders use Ottimate to cut AP workloads, spot errors instantly, and protect margins with AI-powered visibility.
“Ottimate streamlines our accounting process, which has allowed for my accurate and timely financial reports. We now have more time for in-depth reconciliations and analysis of accounts, and we couldn’t be happier with the product and service we have received. This software is user-friendly, and offers tons of neat features that I haven’t seen from competitors.”
“Ottimate saves me so much time! I used to spend all day scanning an entering invoices and now the process has been streamlined so that I can take advantage of that extra time and be more productive on the task at hand!”
“Ottimate is a time-saving tool used to help us process invoices and get approvals from managers associated with certain accounts. We currently have over 50 locations using Ottimate, and I, at the corporate location, can easily assist anyone using this program and manage the invoice process.”
“It saves us a significant amount of time daily by streamlining invoice approvals, exporting accurate data, and providing easy access to invoice and approval history.”