Built for CMAA club finance leaders
Close the month. Skip the department-head chase.
Clubs run on department-level approvals, seasonal volume swings, and finance teams of one or two. Ottimate codes every invoice line to your chart of accounts. It routes approvals to the department heads who own the spend. It flags overpayments before they reach your operating budget.
Where to Find Us This Year
We’re at CMAA chapter conferences and summits across the country.
GSCMAA
Golden State Chapter
FLCMAA
Florida Chapter
CMAA Evergreen
Washington State Chapter
CMAA Oregon
Oregon Chapter
CMAA GSW
Greater South West Chapter
NECMA
New England Chapter
MACMA
Mid-Atlantic Chapter
… and more!
Don’t see your chapter? Let us know.
Real results from club finance teams
The Club at Admirals Cove 99.7% faster invoice processing
24 hours to under 5 minutes. 2,500 invoices a month on Jonas Encore
NorthStone Country Club 90% of invoices GL-coded automatically
Saves the F&B team 4 to 5 hours a week. Clubessential.
Eugene Country Club: 15+ hours a week of manual AP eliminated
AP went from a full-time role to part-time. Jonas Club.
The Club at Ravenna: 80% less time spent on AP
A full day a week of sorting became 30 minutes a morning.
Hampton Golf: 31 clubs, 9,000 invoices a month
Virtual card rebates nearly cover the monthly subscription.
Key challenges in club accounts payable
Running a club’s back office means absorbing everyone else’s timeline. Sound familiar?
The paper chase across departments. Five schedules, one controller absorbing every delay.
F&B costs you can’t see until month-end. You’ve already booked the overage.
Overpayments nobody catches, leaking straight out of the budget you defended to the finance committee.
What club finance teams get with Ottimate
Line-item capture with real F&B detail
NorthStone processes $12,000 in produce invoices split across 18 GL codes without anyone typing a line.
GL coding mapped to your club’s chart of accounts
Not a generic template. Custom-mapped to Jonas, Clubessential, Northstar, or QuickBooks.
Approvals that reach department heads on their phones
The chef approves from the walk-in, the superintendent from the course, and your controller stops sending reminder emails.
Statement reconciliation without the spreadsheet
Match vendor statements against what you actually received and catch the gaps.
VendorPay for ACH, check, and virtual card
Earn rebates on spend you are already committing. Hampton Golf’s rebates nearly offset their full monthly fee.