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Experience a better way to manage the entire invoice lifecycle while maximizing profits and catching cost variations with ease — all in one place.
Find Price Discrepancies with Ease Uncover cost and delivery variances to identify discrepancies and minimize the impact on your bottom line.
Improve the Efficiency of your AP Team Ottimate automates over 90% of the accounting process, reducing manual errors and saving you time.
Gain Insights into the Purchase Process Remove the guesswork from DSD receiving and ensure you buy at the best value.
Make More Strategic Business Decisions Otti AI parses through millions of data points instantly and learns from them so you can focus on critical strategic decisions.
Improve Profitability Ensure every dollar spent is approved, catching errors before they grow and setting rules around any dimension.
Reduce Risk & Prevent fraud by eliminating duplicate invoices and carefully tracking every touchpoint in the invoice lifecycle.
Maintain Oversight Maintain oversight of invoices at every store with our advanced approval policies.
Increase Awareness Over Cashflow Smoothly sync your invoice data with leading retail ERPs and operations technology, like LOC SMS.
Easily Find Price Discrepancies On Your Invoices
Save your business money with Ottimate’s cost file validation. Otti AI
automatically looks for line-by-line cost variances from your SMS cost file,
highlighting discrepancies and exceptions before export. And with technology
that’s always learning, suggestions on how much to order and what price is right
are always improving to maximize your bottom line.
Ottimate Helps Streamline your DSD Receipt Workflows
Leverage our receiver module to confirm that the quantity, price, and items received match their vendor invoice. Easily see item exceptions, including unauthorized, discontinued, or inactive products. Verify invoice quantities to ensure payment is made only for goods received. Reduce time spent on price validation and unnecessary spending.
Ottimate automatically tags each line item with the proper GL code, helping you review and approve invoices 80% faster than manual AP processes.
Download the ultimate guide to AP automation for grocery, where cost-saving maximization meets cutting-edge efficiency.
From the office to the aisles, Ottimate ensures you’re stocked up on savings, with intelligent insights into your invoices and inventory spending that help uncover cost-saving opportunities to boost your bottom line.
Need to send invoices to third parties or central locations for approval? Create custom rules using any data field that appears on an invoice:
Vendor
Department
Location
GL Account
Min / Max Total
Method Received
“Our grocery clients are short-handed everywhere right now. They needed a way to receive, process, and pay invoices without the staff they used to have. Ottimate has been perfect. Invoices and approvals are digitized beautifully and we’ve been able to cut document storage almost completely.”
Lance Nieland
CPA & Partner,
Ottimate understands the unique needs of the grocery space — especially when it comes to your technology of choice. That’s why we integrate with popular retail software and ERPs, including:
LOC SMS
NCR Encor
NCR Advanced Back Office
NCR Power HQ
Retalix HQ
Pay Vendors at the Speed of Light
Ottimate’s VendorPay solution gives you the power to pay your vendors via their preferred payment types, including virtual card, ACH, and checks. Select payment types also offer you the opportunity to earn while you spend, with competitive cashback.
Schedule payments in a single click
Save on check stock & mailing supplies
Choose from 3 popular payment types
Select payment speeds to meet your needs
Get Started with VendorPay
“The receiver match is more immediate now because we scan the invoice into Ottimate, it matches instantly against the PO, and we catch the exceptions. That’s better for us rather than the manual process that we had before.”
Greg Flores, Corporate Controller
Seamlessly connect your AP data with the technology you’re already using.
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A restaurant program is rocking the grocery world.
I would recommend [Ottimate] to any industry for invoice management and streamlining.”
Ottimate Retail User, verified by G2
Love this software!
Ottimate has made processing invoices so quick and efficient for my department. I love how easy it is to look up past invoices and items. I also love that it
Ottimate Mid-Market user, verified by G2
Ottimate allows us to keep track of all our invoices
[It] totally streamlines your Accounts Payables, [is] able to analyze reports
generated via invoices processed through Ottimate, [and] all invoice records are in one
place for future reference.”
Ottimate Mid-Market user, verified by G2
Ottimate is a game changer
Between the scanning entry
Ottimate Mid-Market user, verified by G2
4 Ways AP Automation Helps Grocery Stores Drive Cost-Savings
The Power of Automation in Grocery Stores
5 Common Problems Facing Independent Grocery Stores
